Policies

• Cancellation Policy
• Food Service Exclusivity Policy
• Food Service Safety Policy
• Food Service Safety FAQs
• Late Night Events Policy
• Loading Dock Policy
• Theater & Group Practice Room Policy
• Policy Manual

Risk Management

Be fully informed on risks that your organization can face with regards to planning events. The Office of Student Involvement has created an excellent site for learning more about risk management. Please take the time to educate and learn more about risk management when planning your events.

Reminders

When hosting an event in the Campus Center...

1. Read your confirmation to make sure information is accurate and AV requirements are what you requested.
2. On the day of your event, please check-in at the Information Desk to have your room unlocked and the AV turned on.
3. Contact the Information Desk at (317) 278-2533 for contacting Campus Staff with regards to changes in furniture setup, AV assistance, or any other question you may have before or during your event. If you should move the furniture on your own, you will be responsible for moving the furniture back without discussion with Campus Center staff. If in the move, the furniture would get damaged you will be held responsible.
4. Follow the Campus Center policies on decorations:
   1. Equipment or substances that produce a pyrotechnic explosion, fog, smoke, or fire are prohibited inside and around the Campus Center Facility.
   2. Candles and other open flames may only be used in approved event spaces for events that are catered, setup, and managed by IUPUI Food Service-Four Course Catering. Additionally, catering staff must be present in the room at all times. Any damages caused by wax dripping on the table tops, carpeting and/or wood flooring will be repaired and/or replaced at the expense of the event sponsor. If using candles, clients must notify Campus Center Event services at least 2 business days in advance.
   3. Freestanding displays must be used.
   4. Do not block fire equipment, doorways or emergency exits.
   5. The use of confetti, rice, glitter, beads, marbles, flower petals, and feather boas is not permitted at any time.
   6. Nailing, tacking, or taping materials to walls, woodwork, windows, sprinklers, ceilings, projectors, or fastening display materials to draperies, or light fixtures is not permitted.
   7. Any balloons used inside must have sufficient ribbon attached to allow the balloon to be removed by a person of average height, at the end of the event. Organizations that have balloons that float to the atrium will be required to pay to have a rented lift brought in to take the balloon(s) down. Balloons should not be used in any area where the balloons can float to the top of the Atrium.
   8. Rooms should be left in the same condition which they were set. A resetting charge of $25 will be assessed if not left in the same condition.
5. No flyers, posters, table tents or banners may be taped or hung on walls, windows, doors, or unauthorized areas.
6. The use of cigarettes, cigars, chewing tobacco, and snuff is prohibited on IUPUI owned, operated, and/or leased property. Advertizing, sale or promotion of tobacco products and the sponsoring of campus events by tobacco companies or tobacco-promoting organizations for the purpose of promoting tobacco related products is not permitted.
7. When having equipment delivered to the building for an event, clients must discuss specific needs with the Event Services Staff and make arrangements for use of the Loading Dock at least two business days prior to the event. The Campus Center will not accept shipments from companies for events.
8. When food at your event is from the Food Works or No Frills menus, or if the food is provided by the client, it is the responsibility of the organization to clean up any residue from food and throw away all trash at the end of the event.
9. It is the event organizer's responsibility for making sure that all guests attending the event are aware of the Campus Center policies. Event organizers will be held responsible for any violations by guests attending the event.
10. Cancel room reservations or information tables within two business days notice. For meeting rooms, failure to cancel within two business days results in a $50 first time late cancellation; $75 second time late cancellation; and $100 third time late cancellation charge being assessed. Failure to cancel an information table is $25.

All Campus Center Policy and Procedures are important. The points listed are some of the most frequently asked and violated policies. » Read the entire Campus Center Policy and Procedures Manual

Thank you and we hope your event in the Campus Center is a success!